Zoom Video Conferencing

1. Log into Zoom
2. Click Meetings.
3. Click the name of the desired meeting.
4. Click Edit this meeting.
5. Check Require meeting password. In the resulting text field, enter the desired password.
6. Click Save.
7. Share this password with the participants you have invited

The waiting room holds all participants until you choose to admit them into the meeting.  You are able to admit people one at a time or as a group. This feature is turned on by default for all newly scheduled meetings. To enable the waiting room:

1. Log into Zoom.
2. Click Meetings.
3. Click the name of the desired meeting.
4. Click Edit this meeting.
5. Check Enable waiting room.
6. Click Save.

You can configure your meeting room so that every participant’s microphone is disabled when first joining. However, unless you have manually disabled the user’s microphone (see the During a Meeting Section), these participants can re-enable their audio once they’ve joined. To do this:

1. Log into Zoom.
2. Click Meetings.
3. Click the name of the desired meeting.
4. Click Edit this meeting.
5. Check Mute participants upon entry.
6. Click Save.

1. Log into Zoom.
2. Click Settings.
3. In the “In Meeting (Basic)” section, ensure that Allow removed participants to rejoin is toggled off.

File Transfer allows participants to share files via the meeting chat.

1. Log into Zoom.
2. Click Settings.
3. In the “In Meeting (Basic)” section, ensure that File transfer is toggled off.

Annotation allows participants to draw on a shared screen with their cursor.  Unfortunately this has been a highly abused feature in Zoombombings.

1. Log into Zoom.
2. Click Settings.
3. In the “In Meeting (Basic)” section, ensure that Annotation is toggled off.

Virtual Backgrounds allow users to hide the environment surrounding their webcam’s view. Using inappropriate images as a Virtual background has become a common tactic in Zoombombings.

1. Log into Zoom.
2. Click Settings.
3. In the “In Meeting (Basic)” section, ensure that Virtual Background is toggled off.

You can configure your meeting so individuals can’t attend unless they have registered. Participants register for meetings through a custom URL that Zoom generates for you. To register, participants must provide their first name, last name, and email address. Participants won’t be able to join unless they have an account with Zoom that matches the name and email they provide when registering.

1. Log into Zoom.
2. Click the name of the desired meeting.
3. Click Edit this meeting.
4. Scroll to the “Registration” section.
5. Check Required.
6. Click Save. The page will then refresh.
7. In the “Invite Attendees” section, you should see a registration URL. To copy a default invitation template message that includes the registration URL, click Copy the invitation. In the resulting window, select Copy Meeting Invitation. You can then paste the message into an email message, Moodle announcement, etc.

To mute a participant:

1. In the Zoom meeting window, click Manage Participants. A tab called Participants will appear.
2. Hover over the name of the desired participant and select More.
3. Click Mute.

To mute all participants:

1. In the Zoom meeting window, click Manage Participants. A tab called Participants will appear.
2. Click Mute All.

You can prevent participants from unmuting themselves via the Participants tab and the More menu at the bottom.

To disable a participant’s video feed:

1. In the Zoom meeting window, click Manage Participants. A tab called Participants should appear on the right.
2. Hover over the name of the desired participant and select More.
3. Click Stop Video.

To remove a participant from the meeting:

1. In the Zoom meeting window, click Manage Participants. A tab called Participants should appear on the right.
2. Hover over the name of the desired participant and select More.
3. Click Remove.

Depending on the size of your meeting, it may be difficult to both run your session and moderate your participants. A co-host can help with these responsibilities. To share host privileges with an additional person(s):

1. In the Zoom meeting window, click Manage Participants. A tab called Participants should appear on the right.
2. Hover over the name of the desired co-host and select More.
3. Click Make Co-Host.

Once a meeting is locked, no one else can join. To lock your meeting:

1. In the Zoom meeting window, click Manage Participants. A tab called Participants should appear on the right.
2. Click More in the bottom right.
3. Click Lock Meeting.

Zoom has announced that in the next update the meeting host will have a Security option in their meeting controls.  This tab will show all of Zoom’s existing in-meeting security controls in one place. This will include locking the meeting, enabling Waiting Room, and more.

• Log in to Zoom – You can also access Zoom through eCampus – and select “Sign in.” Then enter your Adelphi username and password.
• Select “Schedule a Meeting” at the top of the screen and enter in the date, time, duration and other meeting options. When completed, click save to advance to the next screen.
• You can start your meeting from this page, or copy the link to invite other attendees.
  • Click “Copy the Invitation” to copy full meeting details, including call in information.
  • You can also add the meeting information directly to your Google Calendar

• Sign in to Zoom – You can also access Zoom through eCampus – and select “Sign in.” Then enter your Adelphi username and password.
• You can join a call in your web browser by clicking on the Zoom link provided to you.
• You can also dial into a call using your phone with the phone number and meeting ID provided in the Zoom invite.

• Zoom App for iOS
• Zoom App for Android
• Select “Sign In,” and choose the option to sign in with SSO.
  • Enter “adelphiuniversity” as the company domain.
  • Enter your Adelphi username and password.
• You can start a new meeting, schedule a meeting, join a meeting and more on the app.
  • The Zoom App doesn’t have all of the functionality of the web based version (Ex: sharing with sound is only available on a computer).

To move your recordings to OneDrive

1. Log into Zoom
2. View your recordings by clicking Recordings
3. In the Cloud Recordings section, click the check box of the video you want to download
4. Click the More button
5. Select Download
   • Your file(s) will be downloaded in MP4 format to your computer, usually to the Downloads folder.
6. Open OneDrive from your web browser, or from your OneDrive folder on your computer, then move the video file into it.
7. Once in OneDrive, you can easily share the video with others if desired.

To move your recordings to Google Drive

1. Log into Zoom
2. View your recordings by clicking Recordings
3. In the Cloud Recordings section, click the check box of the video you want to download
4. Click the More button
5. Select Download
   • Your file(s) will be downloaded in MP4 format to your computer, usually to the Downloads folder.

Uploading the file to Google Drive

1. Once you’ve downloaded the recording file from the Zoom cloud, you can upload the file to your Google Drive and share it with those who will need to access it.
2. Go to your Adelphi Google Drive and following these steps:
   • Log in using your Adelphi email and password
   • Upload the file by clicking on New -> File Upload and selecting the file you want to upload to Google Drive.
   • After uploading is complete, right-click on the file -> Share
   • Enter the email address of the person with whom you want to share the recording.
   • Additionally, you can select sharing permissions on the right. Editors may have access to delete or share the file, while viewers will only be able to view the file. Make sure that you’ve shared with the correct people.
   • Once you are done adding people who need to see your recording, click Send, and they will receive an email with a link to the file.

To move your recordings to Panopto

1. Log into Zoom
2. View your recordings by clicking Recordings
3. In the Cloud Recordings section, click the check box of the video you want to download
4. Click the More button
5. Select Download
   • Your file(s) will be downloaded in MP4 format to your computer, usually to the Downloads folder.
6. Open Panopto from your web browser and login
7. Click the Create button and select Upload Media
8. Drag the downloaded files over
9. Once in  Panopto, you can easily share the video with others if desired.

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